my.gov.ge: Governing Your Georgian Company Online, End to End

Georgia runs one of the more usable e-government stacks in the region, and a foreign-owned company can be administered from anywhere once access is set up properly. Three portals do most of the work, and founders routinely confuse them.

The three portals, and what each one is for

• my.gov.ge - the unified government services portal: identity-linked access to services across agencies, applications, statements and official notices in one place.
• rs.ge - the LEPL Revenue Service portal: tax registration, declarations, payments, VAT, payroll reporting, electronic invoices and waybills. This is where a company's tax life happens.
• napr.gov.ge - the LEPL National Agency of Public Registry: the company register, extracts, and registration actions on the entity itself.

The two agencies behind these portals are both Legal Entities of Public Law: the Revenue Service (rs.ge) sits under the Ministry of Finance, and the National Agency of Public Registry (napr.gov.ge) sits under the Ministry of Justice. That division matters because it tells you where a given problem is actually solved. A wrong director on the record is a Public Registry matter; a late VAT return is a Revenue Service matter; and no amount of clicking on my.gov.ge fixes either if the request belongs elsewhere.

What you can do through the portals as a company

• Obtain registry extracts and corporate documents electronically, in Georgian and, where available, in English.
• File tax declarations - corporate income tax, VAT, payroll withholding - and pay from a linked account.
• Issue and receive electronic invoices and waybills, which are compulsory for defined transactions.
• Register employees and manage payroll reporting.
• Apply for and monitor preferential tax statuses.
• Receive official notices from the Revenue Service and other agencies, and respond within the deadline shown.
• Track applications submitted to public agencies and receive their outcome electronically.

Getting access as a foreigner

Access is identity-based, which is where remote founders hit friction. In practice, the routes are:

1. A Georgian ID card or residence permit card with an activated electronic signature, which gives the strongest and most direct access.
2. Access created through a Public Service Hall with identity verification, for individuals present in Georgia.
3. A representative acting under a notarized Power of Attorney, where the authority to act before the Revenue Service and other agencies is expressly granted. This is the standard route for a founder who never travels to Georgia.
4. Company-level access in the Revenue Service system, administered by the director or by an authorised person, with users and permissions assigned inside the company profile.

The Power of Attorney, and why wording decides everything

For a founder who will not be present in Georgia, the Power of Attorney is the single document that makes remote administration possible - or impossible. Georgian agencies read a POA narrowly: a representative can do what the document expressly authorises and no more. A POA that grants "general authority to manage the company" will often be treated as insufficient for a specific electronic filing, because it does not name the act. To work in practice, the POA should name the agencies by name - the National Agency of Public Registry and the Revenue Service - state that authority extends to acting in their electronic systems, and be executed in the form those agencies accept: notarized, and where issued abroad, apostilled and translated into Georgian. A POA drafted for one purpose does not silently cover another; scope it to the tasks the representative must actually perform.

Practical set-up in the right order

1. Register the company with the Public Registry and collect the extract, confirming the identification code and the director's details are exactly right.
2. Activate the company's Revenue Service profile and confirm the tax registration is live.
3. Set the authorised users: who files, who pays, who receives notices. Assign the narrowest permissions that let each person do their job.
4. Register a working email and a Georgian phone number for notices, and check that they actually receive messages.
5. Confirm the notice channel is monitored by a person, not a mailbox nobody opens. Deadlines run from delivery to the portal, not from when you happen to read it.
6. If an accountant will file, grant them access formally rather than sharing a password.

Credential hygiene, which is not optional

• Never share one login between several people. Access is identity-linked and the log shows who acted.
• Store credentials in a password manager, not in chat messages or a spreadsheet.
• Grant an accountant or administrator their own access with defined rights, and revoke it the day the relationship ends.
• Keep a written record of who holds what access, and review it when staff or providers change.
• Treat the electronic signature as the legal equivalent of your handwritten one, because that is what it is.

The advantages, stated plainly

• A company can be administered entirely remotely once access is correctly set up.
• Filings, payments and official correspondence sit in one auditable place.
• Extracts and certificates are available in minutes rather than by attending an office.
• Notices arrive with a timestamp, which makes deadlines knowable rather than guessable.
• The e-invoice and waybill systems reduce the paperwork that would otherwise sit between a company and its counterparties.

And the limits

• Much of the interface and most official correspondence is in Georgian; machine translation is not a safe basis for a filing decision.
• Access depends on identity infrastructure, so the first set-up usually needs either presence in Georgia or a properly drafted Power of Attorney.
• Banking is not part of it. Account opening remains a bank-by-bank process with its own requirements.
• The portal will not tell you what you should have filed. It shows obligations and deadlines; deciding the position is still professional work.

How Trustlex handles it

For clients on a formation or administration engagement we set the portal access up as part of activation: Revenue Service profile confirmed, users and permissions assigned, notice channel tested, and the credentials handed to the client rather than held hostage. Where we act under a Power of Attorney, the scope is written into the document and shown to the client before signature.